# Privacy policy update email examples > Privacy policy update email examples: a summary of changes, a terms of service update and a short notice, with subject lines and a template you can adapt. Canonical: https://www.cresca.xyz/examples/privacy-policy-update-email-examples A privacy policy update email tells users that your privacy policy or terms are changing and when. Here are three privacy policy update email examples: a summary of changes, a terms update and a short notice. [See the examples](https://www.cresca.xyz/examples/privacy-policy-update-email-examples#examples) [Copy the template](https://www.cresca.xyz/examples/privacy-policy-update-email-examples#template) Definition ## What is a privacy policy update email? A privacy policy update email is a notice sent to users before a change to your privacy policy or terms takes effect. It says what is changing in plain words, gives the date, and links to the full text. What notice you must give depends on the laws that apply to you, so have the wording checked by a lawyer. Examples ## Three privacy policy update email examples to copy Each example was written by Cresca for a fictional product. Use the wording as a starting point and change the details to match yours. 1. From Acme Subject We're updating our privacy policy on December 15 Hi Ana, We are updating the Acme privacy policy. The new version takes effect on December 15, 2026. What is changing: 1. We added a section on how payment data is handled by our payment provider. 2. We now keep deleted invoices for 30 days instead of 90. 3. We named our new email delivery provider in the list of sub-processors. What is not changing: we do not sell your data, and you can export or delete it at any time. You do not need to do anything. If you have questions, reply to this email. Read the full policy Example 1 ### Summary of changes Why it works It lists the actual changes as numbered points and says what stays the same. Most policy emails say only "we updated our policy", which tells the reader nothing. 2. From Kettle Subject Changes to the Kettle terms of service from January 1 Hi Sam, We are changing two parts of our terms of service on January 1, 2027. Billing: annual plans now renew automatically, with a reminder email 30 days before. Accounts: accounts with no sign-in for 24 months may be closed, after two warnings by email. By using Kettle after January 1 you accept the new terms. If you do not agree, you can close your account before then and export your data. Compare old and new terms Example 2 ### Terms of service update Why it works It names the sections that change and what each means in practice, and it gives the reader a clear choice and enough time to make it. 3. From Brightside Subject A small update to our privacy policy Hi Leo, On December 1, 2026 we will update our privacy policy to add our new office address and a new contact email for privacy requests: privacy@brightside.io. Nothing changes about what data we collect or how we use it. Read the policy Example 3 ### Short notice Why it works Small administrative changes deserve a small email. Saying plainly that data use is unchanged answers the only question most readers have. Subject lines ## Subject lines for a privacy policy update email - We're updating our privacy policy on December 15 - Changes to our terms of service from January 1 - A small update to our privacy policy - An update to how we handle your data Checklist ## What to include in a privacy policy update email - **Give the effective date.** In the subject line and the first sentence. - **Summarise the changes.** A short numbered list in plain words, not "we made some updates". - **Say what stays the same.** Especially whether data is sold or shared. - **Link to the full text.** Ideally with a way to compare the old and new versions. - **Send it with enough notice.** Send before the change takes effect. How long before depends on the laws and contracts that apply to you. Template ## A privacy policy update email template Copy the text and replace each value in triple braces with your own. In Cresca the same names work as template variables. Subject: We're updating our privacy policy on {{{EFFECTIVE\_DATE}}} Hi {{{FIRST\_NAME}}}, We are updating the {{{PRODUCT\_NAME}}} privacy policy. The new version takes effect on {{{EFFECTIVE\_DATE}}}. What is changing: 1. {{{CHANGE\_1}}} 2. {{{CHANGE\_2}}} What is not changing: {{{UNCHANGED}}} Read the full policy: {{{POLICY\_LINK}}} You do not need to do anything. If you have questions, reply to this email. ### How to send it with Cresca **Sent to a list.** Describe the email to [Cresca AI](https://www.cresca.xyz/cresca-ai) in plain words, edit the result, choose your contacts and send or schedule it as an [email campaign](https://www.cresca.xyz/email-campaigns) from your own domain. [Start free](https://app.cresca.xyz/signup) [See pricing](https://www.cresca.xyz/pricing) FAQ ## Questions about privacy policy update emails ### What should a privacy policy update email say? The date the new policy takes effect, a plain summary of what is changing, what stays the same, a link to the full text and a contact for questions. ### Do I have to email users when my privacy policy changes? It depends on the change and on the laws and contracts that apply to your business. Many companies email users about any material change. Ask a lawyer what notice you must give. 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